Privacy Policy

1. Introduction

At SANKALP 2027 (International Conference on Sustainable AI and Next-Gen Knowledge, Automation, Learning & Prediction), hosted by the Institute of Engineering & Technology (IET), JK Lakshmipat University, Jaipur, we are committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (sankalp.jklu.edu.in), register for the conference, or submit academic papers.

2. Information We Collect

We collect information that you voluntarily provide to us when registering for the conference, submitting papers, or contacting us. This includes:

• Personal Identification Details: Full name, email address, contact phone number, designation, and institutional/organization affiliation.
• Academic & Submission Information: Paper ID, paper title, co-author details, and submission files.
• Transaction Data: Registration category, billing address, transaction amount, payment reference ID, and payment status.

Note on Payment Information: We do not store or process sensitive payment credentials (such as credit/debit card numbers, CVV, or net banking passwords) on our servers. All financial transactions are processed securely through our verified payment gateway partner, Cashfree Payments.

3. How We Use Your Information

We use the collected information for the following professional and administrative purposes:

• To process and manage your conference registration and payment verification.
• To evaluate, review, and coordinate paper submissions with the program committee.
• To send essential conference communication, schedule updates, and notifications.
• To issue invitation letters, registration passes, participation certificates, and payment invoices.
• To comply with regulatory obligations and prevent fraudulent activity.

4. Cookies and Tracking Technologies

Our website uses cookies and similar tracking tools to optimize site functionality, maintain login session states, and monitor traffic patterns. You can choose to disable cookies through your browser settings, though some features of the site may not function properly as a result.

5. Sharing and Disclosure of Information

We do not sell, rent, or trade your personal data. We may share data with trusted third parties under the following circumstances:

• Service Providers: Secure cloud hosting (Firebase), email delivery services, and payment gateway providers (Cashfree Payments) solely to perform services on our behalf.
• Academic Publishers: Review and publication partners (such as designated journals or proceedings publishers) for papers accepted for presentation.
• Legal Compliance: When required by law or to protect the safety, rights, or security of JK Lakshmipat University, participants, or the public.

6. Data Security

We implement industry-standard administrative, technical, and physical security measures to safeguard your personal data from unauthorized access, loss, misuse, or alteration. However, please note that no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including conference coordination, academic archiving, auditing, and legal requirements.

8. Your Rights

You have the right to request access to, correction of, or deletion of your personal information collected by the conference. To exercise these rights, please contact the organizing committee using the contact details provided below.